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Audit and Governance Work Programme containing Joint Audit and Governance Committee work to be undertaken October 2023 – September 2024 |
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What is the work programme?
The Audit and Governance Work Programme belongs to South Oxfordshire District Council’s and Vale of White Horse District Council’s Joint Audit and Governance Committee and sets out a schedule of work for the period shown above. It is a rolling plan, subject to change at each committee meeting; however, the councils may allocate additional work without notice.
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Item title |
Meeting date |
Lead officer |
Why is it here? |
Scope |
Notes |
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30 October 2023
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Statement of accounts 2021/22
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Joint Audit and Governance Committee October 2023 |
Simon Hewings, Head of Finance simon.hewings@southandvale.gov.uk |
Each year the committee must approve each council's statement of accounts and ensure they comply with the requirements of accounting practice. |
The committee is asked to approve each council's statement of accounts and supporting documents for final sign-off by the committee's co-chairs and the councils' external auditor.
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30 January 2024
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Health and Safety
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Joint Audit and Governance Committee 30 Jan 2024 |
Andrew Busby andrew.busby@southandvale.gov.uk |
The committee agreed to receive regular reports on health and safety. |
To review and comment on progress.
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Code of Corporate Governance
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Joint Audit and Governance Committee 30 Oct 2023 |
Patrick Arran, Head of Legal and Democratic patrick.arran@southandvale.gov.uk |
The committee is responsible for considering corporate governance matters. |
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Regulation of Investigatory Powers Act 2000 (RIPA) annual review
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Joint Audit and Governance Committee 30 Jan 2024 |
Patrick Arran, Head of Legal and Democratic patrick.arran@southandvale.gov.uk |
To inform the Joint Audit and Governance Committee regarding the councils' use of directed surveillance and covert human intelligence sources during 2022 as required by the statutory code of practice. |
To
note the usage of RIPA during 2022.
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Internal audit update report - Q3 2023/24
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Joint Audit and Governance Committee 30 Jan 2024 |
Victoria Dorman-Smith, Internal Audit and Risk Manager victoria.dorman-smith@southandvale.gov.uk |
The committee is responsible for monitoring internal audit work to ensure an adequate internal control environment. |
The committee is asked to review the outcomes of recent internal audit work and to ensure that timely actions are taken to manage risks effectively.
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Treasury management strategy 2024/25
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Joint Audit and Governance Committee 30 Jan 2024 |
Simon Hewings, Head of Finance simon.hewings@southandvale.gov.uk |
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Treasury management mid-year monitoring report 2023/24
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Joint Audit and Governance Committee 30 Jan 2024 |
Simon Hewings, Head of Finance simon.hewings@southandvale.gov.uk |
The committee is responsible for the scrutiny of the councils' treasury management activity. |
To review the councils' mid-year treasury management mid-year report.
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26 March 2024
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Regulation of Investigatory Powers Act 2000 (RIPA) annual review
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Joint Audit and Governance Committee 26 Mar 2024 |
Patrick Arran, Head of Legal and Democratic patrick.arran@southandvale.gov.uk |
To inform the Joint Audit and Governance Committee regarding the councils' use of directed surveillance and covert human intelligence sources during 2022 as required by the statutory code of practice. |
To
note the usage of RIPA during 2022.
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Corporate risk review
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Joint Audit and Governance Committee 26 Mar 2024 |
Simon Hewings, Head of Finance simon.hewings@southandvale.gov.uk |
The committee agreed to receive regular progress reports on the Corporate risk register and implementation of the risk management framework. |
To review and comment on progress.
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Internal audit update report - Q4 2023/24
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Joint Audit and Governance Committee 26 Mar 2024 |
Victoria Dorman-Smith, Internal Audit and Risk Manager victoria.dorman-smith@southandvale.gov.uk |
The committee is responsible for monitoring internal audit work to ensure an adequate internal control environment. |
The committee is asked to review the outcomes of recent internal audit work and to ensure that timely actions are taken to manage risks effectively.
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Internal audit plan 2024/25
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Joint Audit and Governance Committee 26 Mar 2024 |
Victoria Dorman-Smith, Internal Audit and Risk Manager victoria.dorman-smith@southandvale.gov.uk |
The council audits its services through the internal audit service. |
To approve the internal audit plan for 2024/25.
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July 2024
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Code of conduct annual report - 2023/24
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Joint Audit and Governance Committee July 2024 |
Patrick Arran, Head of Legal and Democratic patrick.arran@southandvale.gov.uk |
The committee has responsibility for having an overview of the standards of conduct framework for councillors, any co-opted members and parish councillors. |
To review operation of the code of conduct.
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Internal audit annual report 2023/24
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Joint Audit and Governance Committee July 2024 |
Victoria Dorman-Smith, Internal Audit and Risk Manager victoria.dorman-smith@southandvale.gov.uk |
To review the work of internal audit in 2023/24 and to consider the annual internal audit opinion. |
To
monitor the effectiveness of internal audit and to make
recommendations for changes as necessary.
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Internal audit update report - Q1 2024/25
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Joint Audit and Governance Committee July 2024 |
Victoria Dorman-Smith, Internal Audit and Risk Manager victoria.dorman-smith@southandvale.gov.uk |
The committee is responsible for monitoring internal audit work to ensure an adequate internal control environment. |
The committee is asked to review the outcomes of recent internal audit work and to ensure that timely actions are taken to manage risks effectively.
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September 2024
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Internal audit update report - Q2 2024/25
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Joint Audit and Governance Committee September 2024 |
Victoria Dorman-Smith, Internal Audit and Risk Manager victoria.dorman-smith@southandvale.gov.uk |
The committee is responsible for monitoring internal audit work to ensure an adequate internal control environment. |
The committee is asked to review the outcomes of recent internal audit work and to ensure that timely actions are taken to manage risks effectively.
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Annual complaints report
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Joint Audit and Governance Committee September 2024 |
Mark Minion, Head of Corporate Services mark.minion@southandvale.gov.uk |
The committee is responsible for reviewing the formal complaints received and performance in responding to complaints against timescales set out in the corporate complaints policy. |
To review the complaints and performance in responding within the timescales set in the corporate complaints policy.
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Corporate risk review
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Joint Audit and Governance Committee September 2024 |
Simon Hewings, Head of Finance simon.hewings@southandvale.gov.uk |
The committee agreed to receive regular progress reports on the Corporate risk register and implementation of the risk management framework. |
To review and comment on progress.
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Treasury management outturn report - 2023/24
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Joint Audit and Governance Committee September 2024 |
Simon Hewings, Head of Finance simon.hewings@southandvale.gov.uk |
The committee is responsible for monitoring the councils' treasury management activity. |
To consider the 2023/24 outturn report and make recommendations to Cabinet.
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